Privacy Policy

The World Cosplay Summit Organizing Committee (hereinafter referred to as “the Committee”) has established the following Privacy Policy (hereinafter referred to as “this Policy”) regarding the handling of users’ personal information in the services provided by the Committee (hereinafter referred to as “the Services”). The Committee, or companies contracted by the Committee under strict agreements, recognize the importance of personal information, ensuring proper collection, use, and protection while implementing appropriate security management measures.

Article 1: Definition of Personal Information

“Personal Information” refers to any information that can identify an individual as defined by the Personal Information Protection Law. This includes names, birthdates, addresses, phone numbers, and contact details, as well as biometric data such as facial features, fingerprints, voiceprints, and health insurance numbers that could uniquely identify an individual.

Article 2: Security Management of Personal Information

The Committee takes appropriate security measures to prevent leaks, loss, destruction, or damage of personal information in compliance with laws and guidelines. Employees are trained in the proper handling of personal data. If personal information is provided to third parties for business purposes, the Committee ensures that necessary and appropriate supervision is conducted.

Article 3: Collection of Personal Information

The Committee may collect personal information such as name, birthdate, address, phone number, and email address when users register for the Services. Additionally, information may be obtained from the Committee’s affiliated partners, including information providers, advertisers, and ad distributors.

Article 4: Purpose of Collecting and Using Personal Information

The Committee collects and uses personal information for the following purposes:

To provide and operate the Services
To respond to user inquiries (including identity verification)
To send emails regarding new features, updates, campaigns, and other services offered by the Committee
To provide maintenance and important notices
To prevent fraudulent use of the Services and identify users who violate the Terms of Use
To allow users to view, modify, or delete their registration information
For purposes incidental to the above

Article 5: Changes to the Purpose of Use

The Committee may modify the purpose of use if it is reasonably deemed relevant to the original purpose. Any changes will be announced via the Committee’s designated method or published on the website.

Article 6: Provision of Personal Information to Third Parties

The Committee does not provide personal information to third parties except in the following cases:
- With user consent
- In emergencies to protect life, health, or property when obtaining consent is difficult
- When cooperation with national or local government agencies is necessary for legally mandated duties
- When requested by courts, prosecutors, or law enforcement
- When prior notice has been given, including:
  - Purpose of third-party provision
  - Details of the personal information being provided
  - Means and methods of provision
  - User rights to stop third-party provision
  - Method to request discontinuation of third-party provision
In the following cases, information is not considered third-party provision:
- When personal information is entrusted within the scope necessary for achieving the stated purpose
- When personal information is transferred due to business mergers or acquisitions
- When personal information is jointly used with a specified party, with prior notice provided regarding the responsible party and the purpose of use

Article 7: Use of Cookies

To enhance user experience, this website uses cookies, which allow the website to recognize a user’s device without identifying the individual. Users may disable cookies via their browser settings, but some services may become unavailable.

Article 8: Changes to the Privacy Policy

This Policy may be updated without prior notice except where otherwise specified by law. The updated Policy will become effective upon publication on the website.

Article 9: Contact Information

For inquiries regarding this Policy, please contact:

Address: Sakae Plaza Building 9F, 1-10-9 Higashisakura, Higashi-ku, Nagoya, Japan

Company Name: WCS Inc. (World Cosplay Summit Organizing Committee)

Email: inquiry@wcs.co.jp